Media monitoring is the activity of monitoring the output of the print, online and broadcast media.[1] It is based on analyzing a diverse range of media platforms in order to identify trends that can be used for a variety of reasons such as political, commercial and scientific purposes.
It can be conducted in a systematic way by comparing the content presented in the media with external sources, in an attempt of fact-checking, or in a less formal and time demanding manner by independent groups and media critics that aim to check the quality of what is available on the media, especially related to press freedom and focusing on the concept of responsibilizing the media organizations. In general, media monitoring focuses on developing insights, in various fields, of what is actually occurring while finding the balance to not overanalyze certain factors
In business
In the commercial sphere, media monitoring is usually carried out in-house or by a media monitoring service company that can provide such services on a subscription basis.
The services that media monitoring companies provide typically include the systematic recording of radio and television broadcasts, social media, web-TV, the collection of press clippings from print media publications and the collection of data from online information sources. The material collected usually consists of any media output that makes reference to the client, its activities and its designated topics of interests. The monitoring of online consumer sources such as blogs, forums and social networks is more specifically known as buzz monitoring which informs the company of how its service or product is perceived by users.[3]
Most media monitoring is done within private public relations agencies or businesses in house public relations sectors. Publicists will track the number of times the company was mentioned within different platforms, including magazines, newspapers, blogs, and social media. These entries are referred to as “clippings” and are compiled into monthly reports by the Public Relations firm and then presented to the client along with the circulation and impressions from these platforms. Circulation is how many subscribers or viewers the platform has, and impressions are calculated by multiplying the circulation by three. Impressions are only calculated for print media because it is assumed print media will be circulated past the original subscribers. These figures are calculated to show the client approximately how many people their message has reached.
In social sciences
Media monitoring is often deployed by social scientists to look at how something is presented in different media all over the globe. They often look for common biases in how an event is portrayed in the many different types of media. The use of large-scale monitoring techniques by computer scientists enabled the exploration of different aspects of the media system such as the visualisation of the media-sphere, the sentimental and objectivity analysis of news content.
In 2021, media monitoring proved to be useful in the COVID-19 vaccine rollout, as it allowed social scientists to analyze the sentiment surrounding vaccines among the populous. They collected information from various articles and posts on social media from around the internet related to vaccines, which helped them capture and compile people’s various complex opinions on vaccinations. Social media interactivity, such as likes, comments, and retweets, also contributed to the study, as they helped indicate whether or not a post was in agreement with the opinion of the general population.
Technologies involved
Media monitoring is practically achieved by a combination of technologies—including audio and video recording, high speed text scanners and text recognition software—and human readers and analysts. The automation of the process is highly desirable and can be partially achieved by deploying data mining and machine learning techniques. These technologies compile and index data from all types of online media sites, such as Twitter, Instagram, and Reddit, which allows for a user to search for specific data on these sites, such as brands, mentions, and opinions, in a more streamlined, simple way.
Public Relation teams may often purchase these tools online for a premium, as they are important for their job and help make it much easier. Popular paid software tools include:
- TalkWalker Alerts
- Google Alerts
- Hootsuite
- Social Searcher
Free versions of these tools also exist, although with less capabilities, created for more casual instances of media monitoring.
A media monitoring service, a press clipping service or a clipping service as known in earlier times, provides clients with copies of media content, which is of specific interest to them and subject to changing demand; what they provide may include documentation, content, analysis, or editorial opinion, specifically or widely. These services tend to specialize their coverage by subject, industry, size, geography, publication, journalist, or editor. The printed sources, which could be readily monitored, greatly expanded with the advent of telegraphy and submarine cables in the mid- to late-19th century; the various types of media now available proliferated in the 20th century, with the development of radio, television, the photocopier and the World Wide Web. Though media monitoring is generally used for capturing content or editorial opinion, it also may be used to capture advertising content.
Media monitoring services have been variously termed over time, as new players entered the market, new forms of media were created, and as new uses from available content developed. An existing group may provide such a monitoring service, as it relates to their main purpose, while a monitoring agency generally provides such as their main business. Alternative terms for these monitoring services as well as the information they provide include:
- Press clipping service or agency
- Media cutting service or agency
- Information logistics service
- Media intelligence
- Media information services
Since mass media traditionally was limited solely to print media, naturally the monitoring was also limited to these media. The world’s first press clipping agency was established in London in 1852 by a Polish newsagent named Romeike. Actors, writers, musicians and artists would visit his shop to look for articles about themselves in his Continental stock. It was then that Romeike realised that he could turn this into a profitable business.
An agency named “L’Argus de la presse” was established in Paris in 1879 by Alfred Cherie, who offered a press-clipping service to Parisian actors, enabling them to buy reviews of their work rather than purchasing the whole newspaper.
As radio and later television broadcasting were introduced in the 20th century, press clipping agencies began to expand their services into the monitoring of these broadcast media, and this task was greatly facilitated by the development of commercial audio and video tape recording systems in the 1950s and 1960s. With the growth of the Internet in the 1990s, media monitoring service extended their services to the monitoring of online information sources using new digital search and scan technologies to provide output of interest to their clients.
Then, in 1998, the now defunct WebClipping website was the first firm to start monitoring Internet based news media, moving the industry toward tracking digital news quickly.
Typically, individual or organisational clients – e. g. private companies and corporations, charities, government departments and ministries – will subscribe to a media monitoring service to keep track of what is being said about them, their field of operations, their competitors, or other specified topics of interest.
Industry
The news monitoring industry provides government agencies, corporations, public relations professionals, and other organizations access to news information created by the media. Generally monitoring print, broadcast, and internet content for any mention of specific subjects of interest, a news monitoring company will analyze and provide feedback to their client in the form of press clippings, monitoring reports, and media analysis.
Evolution
From a cut and clip service, media clipping today has expanded to incorporate technology with information. Media monitoring clients can now opt to include print, broadcast and online to capture all their media exposure. While this technology has allowed some of the process to be automated, many media monitoring agencies still offer the services of trained professionals to review and validate results.
Service delivery happens at three fronts. Clients may get their original hard copy clips through traditional means (mail/overnight delivery) or may opt for digital delivery. Digital delivery allows the end user to receive via email all the relevant news of the company, competition and industry daily, with updates as they break. The same news may also be indexed (as allowed by copyright laws) in a searchable database to be accessed by subscribers. Another option of this service is auto-analysis, wherein the data can be viewed & compared in different formats.
Every organization that uses PR invariably uses news monitoring as well. In addition to tracking their own publicity, self-generated or otherwise, news monitoring clients also use the service to track competition or industry specific trends or legislation, to build a contact base of reporters, experts, leaders for future reference, to audit the effectiveness of their PR campaigns, to verify that PR, marketing and sales messages are in sync, and to measure impact on their target market. City, State, and Federal agencies use news monitoring services to stay informed in regions they otherwise would not be able to monitor themselves and to verify that the public information disseminated is accurate, accessible in multiple formats and available to the public. Some monitoring services specialize in one or more areas of press clipping, TV and radio monitoring, or internet tracking. Media analysis is also offered by most news monitoring services.
Television news monitoring companies, especially in the United States, capture and index closed captioning text and search it for client references. Some TV monitoring companies employ human monitors who review and abstract program content; other services rely on automated search programs to search and index stories.
Online media monitoring services utilize automated software called spiders or robots (bots) to automatically monitor the content of free online news sources including newspapers, magazines, trade journals, TV station and news syndication services. Online services generally provide links but may also provide text versions of the articles. Results may or may not be verified for accuracy by the online monitoring service. Most newspapers do not include all of their print content online and some have web content that does not appear in print.
In the United States, there are trade associations formed to share best practices which include the North American Conference of Press Clipping Services and the International Association of Broadcast Monitors.